CONSTITUTION AND BYLAWS OF THE NORTH CAROLINA ASSOCIATION OF SUMMER SESSIONS (October 5, 2012)

CONSTITUTION AND BYLAWS OF THE NORTH CAROLINA ASSOCIATION OF SUMMER SESSIONS (October 5, 2012)

ARTICLE I–Name

The organization shall be known as the North Carolina Association of Summer Sessions.

ARTICLE II–Purpose

The purpose of the organization shall be to assist its members in the development of summer session standards and programs.

All activities of the Association shall be for educational purposes within the section 501(c) (3) of the Internal Revenue Code of 1954.

ARTICLE III–Membership

Membership in the Association shall be institutional and individual.
(a) Institutional voting membership shall be open to colleges and universities having summer programs and which maintain accreditation by one of the regional association accrediting agencies of higher learning.

(b) Individual non-voting membership shall be open to those who have a professional interest in the purpose of the Association.

(c) Non-voting Associate memberships shall be open to institutions located outside the State of North Carolina.

Each member institution officially represented by the Summer Session Director or his/her designee, shall be entitled to one vote on any question before the Association. This does not preclude the attendance at the meetings by several delegates of the same institution.

ARTICLE IV–Officers

The officers shall consist of president, president-elect, secretary, and treasurer.

The Executive Council, which is authorized to conduct the business of the Association between annual meetings, shall consist of the current officers and the immediate past-president. The Executive Council serves as the audit committee for the treasurer’s report.

Upon dissolution of the Association, the Executive Council shall provide for the payment of all debts of the Association, then shall dispose of all remaining assets in a manner consistent with the purposes of an exempt organization within the meaning of section 501(c) (3) of the Internal Revenue Code of 1954.

ARTICLE V–Meetings

At least one meeting of the Association shall be held in each calendar year as determined by the Executive Council. The Executive Council may decide, in case of emergency or other reason determined by the Executive Council, that an annual meeting not be held in a specific year.

To the extent possible, the location within North Carolina of an annual meeting will rotate over a three-year cycle according to the following pattern: central piedmont, western mountains, central piedmont, eastern coastal, central piedmont, western mountains, etc.

ARTICLE VI–Dues

Annual dues shall be established by the Association and assessed of institutional members in an amount voted on by the membership. The NCASS year shall be from October 1 to September 30. Membership dues are paid by institution. Individuals or institutions, as referenced in III.b and III.c for non-voting memberships, would pay the same annual dues as set for institutional members in III.a.

ARTICLE VII–Amendments or Revisions

The NCASS constitution may be revised or amended at any annual meeting by a majority vote of those in attendance.

BYLAWS

ARTICLE I–Rules of Order

In all matters not covered by its constitution and bylaws, this Association shall be guided by Robert’s Rules of Order Revised.

ARTICLE II–Duties of Officers

President It shall be the duty of the president to preside at all general meetings thereof.

President-elect It shall be the duty of the president-elect to assume the duties of the president in his or her absence and to organize the conferences of the Association in conjunction with the Executive Council.

Secretary It shall be the duty of the secretary to perform the duties customarily associated with the office of recording secretary and to conduct an annual enrollment survey.

Treasurer It shall be the duty of the treasurer to perform the duties customarily associated with the office of treasurer and to handle the collection of annual dues and of registration forms and fees for meetings of the association.

Past-president It shall be the duty of the past-president to chair the awards committee.

ARTICLE III–Election of Officers

The Secretary and Treasurer of the Association shall be elected at the annual meetings in odd numbered years and shall serve two-year terms from the time of assuming office on October 1 to September 30 of the second year in office.

The President-elect shall be elected at alternate annual meetings in even numbered years and shall serve a two-year term beginning October 1 and ending September 30 of the second year in office. The president-elect shall automatically succeed to the office of President.

The Executive Council shall propose a slate of nominees. Nominations may also be made from the floor.

ARTICLE IV–Standing Committees

Standing committees shall be established and appointed by the President, with the approval of the Executive Council, and may be continued through successive administrations, at the discretion of the newly Executive Council.

(Submitted, amended, and approved at the fall meeting of NCASS on September 26, 1996. Further amended and approved at the fall meeting of NCASS on October 15, 2009. Further amended and approved at the fall meeting of NCASS on October 5, 2012.)